Payroll Coordinator APAC

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Team:

At the heart of our company, the Global People & Culture (P&C) team partners with employees across the business to deliver a meaningful, end-to-end employee experience. We live our values every day and are committed to creating a workplace where everyone feels they truly belong. As part of our team, you’ll be encouraged to challenge the status quo, bring fresh, progressive thinking, and help drive impactful change. With a presence in over 30 countries and supporting more than 30,000 employees globally, our work has real scale and influence. We’re passionate about building an environment that amplifies purpose, passion, and play in every aspect of the employee experience. We value meaningful work, personalized career growth, and the opportunity to shape a world-class People & Culture organization.

Everyday, our Global People & Culture team role models the following strategic pillars:

• Performance and Growth: Attract and retain the best of the best. Support and inspire them to grow and contribute at the highest level
• Leadership Development: Cultivate skills and capabilities that make exceptional, innovative leaders
• Total Rewards: Reward and incentivize our people when and how it matters
• People Systems: Create integrated systems and processes that are intuitive and effective, and that yield actionable insights, designed with our people at the center
• Operational Excellence: Execute with excellence, fostering a culture of collaboration while empowering our people

The Opportunity: 

Responsible for supporting payroll governance and administration activities across APAC (excluding Manufacturing). This role coordinates payroll processes, vendor interactions, reporting, documentation and controls to ensure payroll activities are delivered accurately, consistently and in accordance with regional standards.

The Payroll Coordinator supports payroll governance initiatives and assists with process harmonisation, compliance monitoring and payroll transformation activities.

Payroll includes salary, tax, attendance, benefits etc.

What Your Impact Will Be: 

Payroll Administration

• In charge of end-to-end payroll activities with local payroll vendors.
• Ensure timely compliant attendance management (if applicable)
• Support payroll processing timelines and payroll calendars.
• Monitor payroll inputs and documentation requirements.
• Review and ensure complaint monthly and annual tax fillings, and necessary corrections.
• Assist with payroll-related employee and manager inquiries.
• Ensure timely updates in payroll system and conduct regular data audit

Governance & Compliance

• Understand local regulation/policy updates and ensure timely reflection
• Maintain payroll process documentation and operating procedures.
• Support payroll audits and compliance reviews.
• Monitor payroll controls and escalate risks or issues.

Reporting & Data Management

• Prepare payroll reports, metrics and reconciliations.
• Maintain payroll records and supporting documentation.
• Support data quality reviews and payroll validation activities.
• Support request from accounting/finance department on reports and data validation.

Vendor Coordination

• Liaise with payroll vendors regarding payroll activities and service issues.
• Track vendor performance and service delivery requirements.
• Support resolution of payroll-related issues.

Transformation / project Support

• Assist with payroll standardisation initiatives.
• Support payroll system enhancement and Dayforce readiness activities.
• Participate in process improvement and automation projects.

Others

• Other tasks assigned by the line manager.

What We’re Looking For: 

Education

• Bachelor's Degree in Human Resources, Finance, Accounting, Business Administration or related discipline.

Work Experience

• 2–4 years of payroll, finance, HR operations or administration experience.
• Experience supporting payroll processes preferred.
• Experience working with HRIS or payroll systems preferred.
• Experience working with outsourced payroll vendors preferred.

Knowledge, Skills and Abilities

• Understanding of payroll processes and payroll administration.
• Strong attention to detail and accuracy.
• Strong organisational and coordination skills.
• Knowledge of Microsoft Office applications, particularly Excel.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and deadlines.
• Ability to work across multiple stakeholders and markets.
• Experience with payroll systems, Dayforce or Workday preferred.
• Ability to maintain confidentiality and handle sensitive information.
• Strong analytical and problem-solving skills.

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Our Approach to Flexible Work:
We embrace a flexible work model designed to empower a culture of growth, optimism, and wellbeing, where every employee can reach their full potential. Combining purposeful in-person collaboration with flexibility, our focus is to optimize performance and drive connection for moments that matter.

Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy